Skip to content

The Art of Updating Your Scrum Board

Our Scrum board is more than a simple tool for tracking tasks; it’s a visual representation of our team’s workflow and a key element in driving efficiency, predictability, and collaboration. A well-configured Scrum board provides a clear picture of progress, blocks, and flow. But as our team evolves, so do our processes. So, how can we ensure our Scrum board reflects this evolution?

Understand Your Workflow

Begin with evaluating your team’s process. We often think of the workflow in terms of people – design hands off to engineering, who hands off to operations. However, it’s more beneficial to understand it in terms of the desired outcome of each stage.

For example, you may have stages such as “Requirements Gathering,” “Design,” “Implementation,” “Code Review,” and “Deployment to Staging Environment,” and “Deployment to Production Environment.” Even though some stages like “Code Review” might seem small or obvious, they are critical to maintaining visibility and understanding where work is within the process. The goal here is not just tracking task completion, but understanding the state of the work at any given point in time.

Defining The Right Columns

To make this visualization work, create a column on your Scrum board for each stage of your workflow. Remember, every column should represent a stage in your workflow and help visualize the progression of work from idea to delivery. There should be no ‘catch-all’ columns; if a task is in progress, it should have a home on the board.

Setting Entry & Exit Criteria

Once you have your stages (and thus, columns) determined, it’s time to set clear entry and exit criteria for each. These criteria serve as a checklist to ensure a task has all it needs before moving into a stage (entry) and that all necessary work is completed before it moves on (exit). These criteria are your quality gates, helping to maintain the standard of work and ensure nothing gets overlooked.

Spotting and Addressing Bottlenecks

As tasks begin to move through your board, it will become apparent if there’s a stage where work consistently gets stuck or slows down—these are your bottlenecks. Updating your board to reflect your workflow’s reality helps you spot these bottlenecks and take action, whether that’s adding resources, improving skills, or altering processes.

In conclusion, a well-structured Scrum board that mirrors your team’s processes is a powerful tool in the Agile arsenal. It promotes visibility, keeps standards high, helps identify issues early, and ultimately, it empowers your team to deliver value consistently. So, don’t let your Scrum board become a stagnant artifact; nurture it as a living reflection of your team’s evolution.

Reflecting Continuous Improvement

Moreover, the Scrum board isn’t a ‘set it and forget it’ artifact. It should reflect your team’s commitment to continuous improvement. As your team inspects and adapts its processes, the board should also evolve. It’s not a static, one-size-fits-all tool, but a dynamic one, changing with your team and the lessons learned.

The Collaborative Aspect

Remember, the Scrum board is a tool for the entire team, not just the Scrum Master or Project Manager. Encourage the team to take ownership, suggesting updates and improvements. This shared ownership increases engagement and enhances the Scrum board’s value as a collective source of truth.

Invest Time, Reap Benefits

Updating your Scrum board to reflect your team’s processes might seem like a time-consuming task, but the clarity it brings to your workflow is worth it. It aids in aligning the team, setting expectations, spotting issues, and driving improvements.

So, as your team evolves, let your Scrum board evolve too. Reflect your workflow accurately, set clear entry and exit criteria, identify and address bottlenecks, and foster a sense of shared ownership. The result? A more transparent, efficient, and collaborative team that’s equipped to deliver exceptional value.

Always remember, the Scrum board is more than just a project management tool. It’s a visual narrative of your team’s journey towards value delivery, reflecting not only where you are but how you got there and where you’re headed next.